Alltruck2 Nottingham Fleet Administrator

OUR COMPANY

Here at Alltruck plc wedon’t believe that our business revolves around the vehicles we put on the road, it begins and ends with one thing – our customers. Our people are central to our success and that is why we promote a people focused culture that nurtures and develops talent from within.

We operate in a competitive industry and it is our team of people that sets us apart from the rest. Central to being able to deliver the highest levels of customer service and care is the ability of our people to deliver on Alltruck plc’s values –Passionate, Proactive, Progressive and Committed. We do it with energy, passion, and curiosity, and we’re backed by our rich heritage and culture of innovation. We’re looking for exceptional talent to join us.

 

THE CHALLENGE

Alltruck2 plays a huge strategic role in the business achieving its financial results. Due to our fleet being ‘Brilliantly Maintained’ we have a number of vehicles we take off the fleet to sell, these can be sold to dealers, through the auctions, be part exchanged or go to a retail customer directly. As you can imagine, the process of removing a vehicle from our fleet onto a customer comes with a whole host of pre and post-sale administration tasks, this is where you come in.

 

TO SUCCEED, YOU WILL NEED:

  • To be a collaborative worker, always seeking thoughts and opinions from both colleagues and customers, multitasking whilst under pressure will be essential.
  • A good working knowledge of the Microsoft packages, including Excel and Word, and experience of using in house software systems.
  • A keen eye for detail, with the ability to look ahead to avoid issues.
  • Great communication skills, to use both in house and with external customers.
  • Brilliant organisation and prioritisation skills, to ensure that compliance is 100% in terms of registration documentation and invoicing.
  • To embrace the ‘can do’ culture, there’s none of this ‘that’s not in my job description’ here!
  • Updating sales and budget sheet for reports.
  • Updating white boards for whole team to work off
  • Booking in MOT’s and inspections.
  • Liaising with rentals for vehicle movements.
  • Checking yard on a daily basis to account for all sales vehicles.
  • Signing out vehicles when collected after sale.
  • Writing up damage estimates, uploading pictures and getting to customer within a 24/48 hr time scale.
  • Liaising with insurers regarding accident damage and getting the relevant authority to proceed.
  • Returning fuel on the computer system when removed from vehicles.
  • Invoicing GCS forklift fuel on a monthly basis.
  • Banking and allocating payments for Nottingham.
  • Working with warranty provider.
  • Updating disposal files with copies of all documents for our records.

 

YOU’LL REALLY HIT THE GROUND RUNNING IF YOU HAVE

(Not essential as plenty of experts around to show you the ropes!): 

  • Experience in using Key2 software.

 

CONGRATULATIONS, THE ROLE IS YOURS AND THIS IS WHAT IS EXPECTED…

  • Supporting the identification of vehicles required for sale to retail customers.
  • Liaising with both the funders and our internal accounts team in agreeing a settlement figure to dispose of the vehicles coming off the fleet.
  • Communicating to the business when vehicles are due to come off the fleet for disposal.
  • Ensuring that the vehicle details are removed from the internal systems once off the fleet. Ensuring Key2 is up to date.
  • Ensuring the vehicles are SORN when required.
  • Ensuring all the vehicle documents are brought together prior to the sale, to include – MOT, TACHO Reports, Log Books, Vehicle History, V5s, etc…
  • Management of the work going through the Alltruck 2 Bodyshop, ensuring all job cards are raised appropriately, purchase orders raised and work is invoiced accordingly.
  • Liaising with Finance providers to ensure adequate financial services are available for our retail customers.
  • Raising the sales invoices.
  • Liaising with customers in relation to Alltruck 2 sales queries.
  • Following up with Accounts to ensure settlement figures are paid to the funders.
  • You will update sales and budget sheets for reports.
  • Update white boards for the whole team to work off.
  • Book in MOT’s and inspections.
  • Liaise with the rental department for vehicle movements.
  • Check the yard on a daily basis to account for all sales vehicles.
  • Sign out vehicles when collected after sale.
  • Write up damage estimates, upload pictures and get back to customers within a 24/48 hr time scale.
  • Liaise with insurers regarding accident damage and getting the relevant authority to proceed.
  • Return fuel on the computer system when removed from vehicles.
  • Invoicing GCS forklift fuel on a monthly basis.
  • Banking and allocating payments for Nottingham.
  • Liaising with warranty providers.
  • Updating disposal files with copies of all documents for our records.
  • Hours of work, 8.30am to 5.30pm, one-hour unpaid lunch break based in Nottingham.

 

Positions available: 1

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